Fitness & studios
AI receptionist for martial arts gyms
The short answer
Last updated
For martial arts gyms
Parents call at 6pm. That's when you're teaching.
Most enquiries come from parents in the evening, right when classes are on. They want to know age groups, trial classes and prices before they commit.
- Parents ring during evening classes
- The same questions about kids' age groups and free trials come up again and again
- Grading dates, fees and uniform questions take up time
- A parent who can't reach their child after class needs an answer now
How FirstVoice fixes it
FirstVoice answers parents' calls, books trial classes, and gets urgent calls to you straight away.
- Asks the child's age and experience, and which programme fits
- Books a free trial class
- Answers questions about grading, fees and uniforms from the information you give us
- Alerts you straight away if a parent can't reach their child after class
- Passes any safeguarding concern straight to the owner, and tells the caller to ring 111 if a child is in danger
Calls we handle
Calls martial arts gyms get, answered.
Answered day or night, with the caller's details sent straight to you.
- Kids' class age groups and free trial
- Adult beginner classes
- Pricing and contracts
- Timetable
- Grading dates and fees
- Private lessons
- Uniform and gear
Urgent calls
Escalated to you.
These don't wait for the end-of-call summary. You're told straight away.
- Injury during class.
- Child safeguarding concern or complaint: route to the owner immediately.
- Parent can't reach their child after class.
Software
Works with Clubworx, Gymdesk, Hapana, Kicksite and more.
Clubworx
Connects via automationYes. FirstVoice adds new prospects and members to Clubworx from every call, so every enquiry is ready for your team to follow up.
How it connects to ClubworxGymdesk
Connects via automationFirstVoice creates bookings in Gymdesk through Zapier — a quick demo integration for martial arts gyms.
How it connects to GymdeskHapana
Connects via automationCan create new leads and clients in Hapana via Hapana's official Zapier integration.
How it connects to HapanaKicksite
Connects via automationCreates new prospects in Kicksite during the call via Kicksite's Zapier integration.
Also: Spark Membership, AXIS, Zen Planner.
What a missed call is worth
Typical prices for martial arts gyms in NZ.
Rules we script around
Regulations for martial arts gyms.
General information, not legal advice.
What does FirstVoice do with urgent calls for martial arts gyms?
It follows the urgent-call rules you set and flags those calls to you straight away, or transfers them live on Growth and Scale. For martial arts gyms that usually means calls like injury during class, child safeguarding concern or complaint and parent can't reach their child after class. Life-threatening emergencies are directed to 111.
Does FirstVoice work with Clubworx?
Yes. FirstVoice adds new prospects and members to Clubworx from every call, so every enquiry is ready for your team to follow up. It also works with Gymdesk, Hapana, Kicksite and Spark Membership.
How much does an AI receptionist cost for martial arts gyms?
Connecting Clubworx is included from Growth at $597 a month. Starter is $297 a month with calendar booking.
Free 2-week trial for martial arts gyms
Try it free for two weeks, on your real calls.
We set everything up for you and connect it to your calendar and the tools you already use. Then it answers your real customers for two weeks. No credit card, nothing to pay. If it's not for you, walk away.
- 01We build it for youYour greeting, your questions, your prices and your booking rules. You don't touch a thing.
- 02Connected to your systemBookings go into your calendar or job system, and summaries come to you by text or email.
- 03Live on your real callsForward your number and it answers your customers for real, day and night, for two weeks.
- 04No card, no costYou don't pay anything for the trial. Keep it after that from $297 a month, month to month, or walk away.